Document translation shaped around how the text will be used
Translation of general and specialist documents, with clear scope, consistent terminology and an agreed delivery format.
Start with purpose and audience
The right wording depends on the document’s role. An internal instruction, public brochure and administrative record should not be treated as the same kind of text.
Share the intended reader, target language and any document requirements. If the text is part of a larger set, send the related files so terminology and references can be coordinated.
A complete and reliable source
Provide the latest approved version and indicate the parts that need translation. Attach tables, images and annexes when they contain content the reader needs.
Mark uncertain or outdated source passages for clarification. Translation should reflect agreed source content rather than conceal gaps or inconsistencies.
Terminology, tone and presentation
Approved terminology and previous translations provide a useful starting point. Discuss any names, abbreviations or branded terms that must remain unchanged.
Choose the required delivery format and level of layout work. A plain editable translation, bilingual table and carefully formatted publication represent different scopes.
Review and follow-up
An agreed reviewer can resolve terminology questions and consolidate feedback. For later revisions, mark changes clearly and identify the version being replaced.
If confirmation or institutional submission is involved, provide the receiving party’s instructions before the translation is prepared.
What to include in your enquiry
Send the complete source or a representative sample, the source and target languages, and the intended use. Identify the current file versions and any passages that are outside the translation scope.
Add your deadline, preferred delivery format and approved reference material. If the work involves layout, confirmation, testing or another additional task, state it explicitly so the quotation covers the required output.
Questions before you begin
What should I send to get a document translation quote?
Send the complete source, language pair, intended use and deadline. Include layout requirements and any approved terminology or receiving-party instructions.
How is the price calculated?
The quote depends on the language pair, source volume, specialist subject, file quality, formatting and requested delivery. Send the actual material so these factors can be assessed.
Can I request a specific deadline?
Yes. State when you need the translation and share the complete source. Availability and delivery timing are confirmed after reviewing the scope; an enquiry alone does not confirm a booking.
How should I share confidential documents?
Discuss confidentiality, access and any required agreement with the team before sending the complete sensitive material. A non-sensitive sample can help begin the scope discussion.
Discuss your requirements with Tri Viet
Send your source files or describe the work, language pair and deadline. We will review the scope before confirming the quotation and delivery arrangements.
