Clear translations for study, employment and international applications
Translate qualifications, civil records and personal documents with consistent names, dates and document details.
Prepare a complete application set
An application may combine identity documents, educational records, employment letters and supporting declarations. Send a list of documents and indicate which language is needed for each item.
Include all pages containing information, stamps or endorsements. A complete source helps avoid a quote or delivery that omits a page the receiving institution expects.
Keep personal details consistent
A name can appear differently across a passport, diploma and civil record. Provide the spelling you are required to use and point out any discrepancy in the source documents.
Dates, grades, qualification titles and issuing bodies should remain traceable to the original. Translation should not silently correct or replace a fact recorded in the source.
Check the required form of translation
Ask the receiving organisation whether it requires a standard translation, a particular form of confirmation, paper copies or a bilingual format. Share the written instructions where possible.
If several institutions need the same documents, check each institution’s requirements. Acceptance by one recipient does not establish acceptance by another.
Send files and confirm delivery
Clear colour scans are helpful for stamps and small print. If a passage is illegible, a clearer source is preferable to guessing the missing content.
State your deadline and the number of copies needed. Agree the final formats and any further steps after the documents have been reviewed.
What to include in your enquiry
Send the complete source or a representative sample, the source and target languages, and the intended use. Identify the current file versions and any passages that are outside the translation scope.
Add your deadline, preferred delivery format and approved reference material. If the work involves layout, confirmation, testing or another additional task, state it explicitly so the quotation covers the required output.
Questions before you begin
Can you change a name or grade shown in the source?
A translation should reflect the source document. If the source contains an error, discuss correction with its issuer and share any supporting instructions before translation.
How is the price calculated?
The quote depends on the language pair, source volume, specialist subject, file quality, formatting and requested delivery. Send the actual material so these factors can be assessed.
Can I request a specific deadline?
Yes. State when you need the translation and share the complete source. Availability and delivery timing are confirmed after reviewing the scope; an enquiry alone does not confirm a booking.
How should I share confidential documents?
Discuss confidentiality, access and any required agreement with the team before sending the complete sensitive material. A non-sensitive sample can help begin the scope discussion.
Discuss your requirements with Tri Viet
Send your source files or describe the work, language pair and deadline. We will review the scope before confirming the quotation and delivery arrangements.
