Consistent language across your tender and project files
Translate tender specifications, commercial documents and project records as a coordinated set, with clear terminology, version control and cross-references.
Define the submission scope
Tender packages often include instructions, qualification records, technical requirements, schedules and commercial terms. Start with a file list and identify the sections that need translation, together with the submission language and deadline.
The translation brief should distinguish documents prepared for internal review from documents that will be submitted. Formatting, signatures and any confirmation requirements must be checked against the receiving party’s instructions.
Coordinate technical and commercial terms
The same equipment or work package may be described in several parts of a tender. A shared glossary and document references help keep names and requirements aligned throughout the package.
Provide approved product names, abbreviations, technical specifications and commercial terminology. Unclear or conflicting source wording should be raised with the project contact rather than silently harmonised.
Control versions and references
Page references, table headings, annex numbers and revision codes can be as important as the prose. When the source changes, clearly indicate the replacement files and the date of each revision.
For a phased delivery, agree the review order and which files are considered final. A central list of questions and decisions helps keep the translation consistent across successive batches.
Prepare the final package
Confirm the required editable formats, PDFs and bilingual documents before translation begins. Tables and drawings may need additional layout work, especially when the target text is longer than the original.
The project team remains responsible for confirming that the submission is complete and meets the tender requirements. Translation and formatting support should fit into that approval workflow.
What to include in your enquiry
Send the complete source or a representative sample, the source and target languages, and the intended use. Identify the current file versions and any passages that are outside the translation scope.
Add your deadline, preferred delivery format and approved reference material. If the work involves layout, confirmation, testing or another additional task, state it explicitly so the quotation covers the required output.
Questions before you begin
Can a large tender be delivered in stages?
A staged schedule can be discussed after reviewing the files. Agree priorities, dependencies and a review contact so early deliveries do not conflict with later revisions.
How is the price calculated?
The quote depends on the language pair, source volume, specialist subject, file quality, formatting and requested delivery. Send the actual material so these factors can be assessed.
Can I request a specific deadline?
Yes. State when you need the translation and share the complete source. Availability and delivery timing are confirmed after reviewing the scope; an enquiry alone does not confirm a booking.
How should I share confidential documents?
Discuss confidentiality, access and any required agreement with the team before sending the complete sensitive material. A non-sensitive sample can help begin the scope discussion.
Discuss your requirements with Tri Viet
Send your source files or describe the work, language pair and deadline. We will review the scope before confirming the quotation and delivery arrangements.
