Prepare translated documents for the receiving institution
Translation of personal and business records, with the required form of confirmation clarified before the work begins.
Start with the receiving party’s instructions
A school, employer, business partner or administrative body may specify how a translation should be presented and confirmed. Send those instructions with your documents so the required scope can be discussed.
The term certified translation can mean different things in different settings. Do not assume that one format will be accepted everywhere; confirm the requirement with the receiving institution.
Personal and corporate records
Typical requests include identity documents, birth and marriage records, qualifications, transcripts, business registrations and contracts. Provide clear, complete copies, including pages containing stamps, notes or amendments.
Names, dates, document numbers and issuing bodies need careful comparison with the source. Existing passport spellings or approved company names should be supplied where relevant.
Clarify translation and confirmation separately
The language work and any confirmation process are separate parts of a request. Explain the intended destination, number of copies and whether the receiving party has provided a template.
Original-document requirements and procedural eligibility should be checked with the party responsible for confirmation. Tri Viet can discuss the translation scope after reviewing the documents and instructions.
Timing and delivery
Tell us when the documents are needed and whether you require electronic files, paper copies or both. The schedule can only be confirmed after checking the volume and any additional steps.
Before using the final set, compare names and key details with your other records. Report a mismatch promptly so the relevant source and translation can be reviewed.
What to include in your enquiry
Send the complete source or a representative sample, the source and target languages, and the intended use. Identify the current file versions and any passages that are outside the translation scope.
Add your deadline, preferred delivery format and approved reference material. If the work involves layout, confirmation, testing or another additional task, state it explicitly so the quotation covers the required output.
Questions before you begin
Is a scanned copy enough to request a quote?
A clear scan is useful for reviewing the translation scope. Any requirement to present an original document must be confirmed separately for the applicable confirmation or submission process.
How is the price calculated?
The quote depends on the language pair, source volume, specialist subject, file quality, formatting and requested delivery. Send the actual material so these factors can be assessed.
Can I request a specific deadline?
Yes. State when you need the translation and share the complete source. Availability and delivery timing are confirmed after reviewing the scope; an enquiry alone does not confirm a booking.
How should I share confidential documents?
Discuss confidentiality, access and any required agreement with the team before sending the complete sensitive material. A non-sensitive sample can help begin the scope discussion.
Discuss your requirements with Tri Viet
Send your source files or describe the work, language pair and deadline. We will review the scope before confirming the quotation and delivery arrangements.
